Table of Contents

Minutes 1 August 2017

Friends Peace Teams in Asia West Pacific
Working Group Minutes and Agenda
Zoom Meeting Tuesday/Wednesday August 1/2, 2017

Present: Fenna Mandolang, Gay Howard, Petrus, Valerie Joy, Tom Martin, Deb Wood, Vidya, Nadine, John Michaelis
Apologies/Regrets: Josh Albertson, Jane Drexler
Agenda Preview:
Check In Sentence
Questions and Feedback on News and Updates
Reports:
Yearly Meeting Reports
Initiative Coordinators
Communications
Treasurer
FPT Council
Resources Needed
Decisions/Actions/Consideration:
Indonesia Coordinator Proposed Position
If time: Share any new Friendship Letters. What is alive for you in our work? What stories have you been sharing about FPT-AWP? Any issues, concerns, or questions?
Closing Word

The meeting opened with a moment of silence.

Check in sentence:
Josh Albertson – I will not be able to join. The US funds in the google doc are up to date.
Jane Drexler- Finished the Australian Fiscal Year, so work is easing off.
Nadine Hoover Workshop in Ann Arbor is going well. 10 day advanced workshop in Ann Arbor, MI with Autumn and Sarah.
Gay Howard – at Pacific YM went well- very spiritual YM.
Valerie Joy – Australian YM was terrific, and I got a fair amount of attention for Friends Peace Teams that they are beginning to understand the difference between FWCC and QSA and FPT. I have a young adult Friend interested in going to Peace Place for the training in Jan 2018.
Fenna Mandolang Enjoying her life really fully with growth and learning
Tom Martin Have been doing AVP in Arizona- hoping to run one in Flagstaff Meeting next February
John Michaelis About to leave for US, Taiwan and China.
Petrus Is healthy and in touch with Mislan and others in Baruk Induk. In July 7-9 he has an AVP Workshop with Moslem Foundation In Pati. – with Ruby, she is participant international workshop in feb 2017. He is healthy.
Vidya AYM in Adelaide – really lovely- new YM officers- warm, sparky and kind atmosphere. AVP Workshop run after YM went well.
Deb Wood- at YM last week- new General Secretary who is an excellent choice. A very good week.

Questions and Feedback on News and Updates:
Indonesia – no update this month
Korea – no update this month
Nepal – no update this month
Philippines – no update this month
Power of Goodness – no update this month

Reports:
Yearly Meeting Reports:
Australia YM – already reported- Esther Cowley-Malcolm is very ill and Liz (from NZ) is with Nadine this week in Ann Arbor.
Nadine spoke at New York YM on “Peace is Possible”- the recording will be sent to us. Paul Chapellle a military person said it is time to make war illegal. Human beings are being destroyed. Peace literacy in all levels of school. A need for a national strategic team to look at non violence. Deb reported that some people picked up FPT information at the NYYM table, but wasn’t sure there was much interest in the literature and handouts.
Gay – had an information table at Pacific YM, but not much taken. She tried to get FPT messages across in the Daily Miracle- the YM Newsletter.
Tom at Intermountain YM asked if he could be a second representative to the FPT Council. They had an Information table and a Poster Session, where people could speak about FPT and other tables. Attendance was disappointing. Power of Goodness sold a couple of copies. AFSC Lucy and others doing work in Palestine were spoken with. Tom believes we must find ways to bring Israel and Palestine together in peace work.

Initiative Coordinators: John reported Jamuna is back in Nepal. Lots of activity in Nepal to prepare for the International AVP Gathering in November.

Communications:
Requests for the Working Group
Renewed the ad for Western Friend, should we do the same for Friends Journal?
This is from Sara Waxman on July 6, 2017: “I hope you are having a great summer. This September, we hope you will advertise with us again either with a full renewal or just this once. Friends Journal reached over 1,000,000 people last year. And in September, we can help you achieve a wider reach of your own — with advertising available in our print edition, in our QuakerSpeak and feature article e-newsletters, and on our website. Or just reach out to me directly. We will be accepting ad reservations for September until Monday, July 17th.”
We last paid $354.00 on July 2015 for 6 ads. We did not choose to renew last August 2016 at a rate of $354.00 for six ads. FYI – our contracts have always been 6 ads to run every other month.

[–Gay recommends we advertise FPT-AWP in Friends Journal; Nadine values the multiple advertising sources, but would appreciate a planned application of advertising in FJ. John is in favour. Deb is sort-of in favour- we don’t know whether it is generating responses.
We have had a year off and will renew our advertising for the next year. We need more editorial support. We need to send in more if we want more, eg Nadine’s speeches- face to face talks.–]

Narrative
In July I finished sending out materials to the FPT council YM reps for their annual gatherings and updated the ad to run in the Western Friend. I finished the back up of all the files linked on the google doc, “Access FPT-AWP Documents”. I scheduled Facebook posts (about one a week) through the month of September. I also tidied up the office handbook and created a transition document with a schedule of tasks and links to the different google docs I use on a regular basis. I put an auto reply on the asia@friendspeaceteams email address to let anyone writing to that address know that staffing was in transition and their email may not get an immediate reply.

Some things to watch for on the Asia email:
1. The Western Friend ad contract should be coming from Mary Klein and will need to be paid.
2. Sara Waxman from Friends Journal knows that the working group was asked if we wanted to advertise with them again and she will be looking for a response.
3. Ian Rowland will be looking for a reply about his interest in volunteering for AWP in Indonesia.
4. The asia@ email address is on the FPT Financial committee email list. I have been archiving copies of the AWP financial updates sent out by John K. as well as tracking sustainer donations using the docs that John K sends out.

Tasks that were left partially done (in addition to the above tasks listed above):
1. The Fall mailing should be started about now: Need a topic for the special interest flyer, news and stories from the past year need to be collected and compiled, and we need to collect and compile the financial data from John KIntree.
2. The Zoom account has my personal credit card attached to it. That needs to be updated.
3. The publicity for the 2018 Training for Peace needs to be finished and disseminated.
4. I could not fully complete the google doc back up because I did not have permission to view the following documents:
Letter of Agreement Format
Job Description Indonesia Coordinator
Job Description Communication Specialist
Loan AVP-West Australia to Peace Place
000 2017 01 10 FPT Structure Proposal ANB revision of 8-07 edition.doc
5. To whom should I send the current AWP materials I have here (brochures, postcards, remittance envelopes, etc.)?

Other tasks that should be addressed soon:
1. Silaturahmi postcards need to be reordered
2. Sustainer postcards need to be updated and reordered
3. Peace Place website needs to be edited and updated

[–We will miss Jenna!–]

People who have expressed an interest:
Name email Date (last contact) Interest
Ian Rowland 7/31/17 “I would be very interested in supporting the work of the Friends Peace Teams in their work in Central Java.”
https://docs.google.com/document/d/1oS-oAKxhFIH03wrJVvXLU9O1BzCC7vgGI-6gyeMAIOQ/edit?usp=sharing

Sustainers due (contact month listed as August):
Due this month:
Karen Reixach (quarterly, $125 due in July/August)

0 new sustainers
13 current sustainers
6 late sustainers (past renewal date but less than 12 month since last donation)
4 lapsed sustainers (over 24 months since last donation)
2 inactive donors (over 36 months since last donation)

RiseUp Members ADDED this month:
none
RiseUp Members asked to be REMOVED this month:
Lauren Lloyd “…receiving too many emails that I am no longer able to keep up with. Please unsubscribe me from your email list”
RiseUp Members deleted due to bouncing email:
none

Treasurer:

 

FPT-AWP FUNDS Fiscal Year 2016-2017

USA Balances

Aus Balances

Nepal Balances

Total

Aus Balances

Nepal Balances

USD

USD

USD

USD

AUD

NPR

Exchange rates

1 AUD = 0.796 USD

1 NPR = 0.00975 USD

1 USD = 1.256 AUD

1 USD = 102.514 NPR

Sustainer Funds Received Y-T-D

$14,678.36

$1,273.82

$15,952.18

$1,600.00

Sustainer Expenses Y-T-D

$30,121.07

$0.00

$30,121.07

$0.00

Sustainer BALANCE

-$15,442.71

$1,273.82

-$14,168.89

$1,600.00

Undesignated Indiv. Income Y-T-D

$27,309.62

$222.41

$27,532.03

$279.36

Meeting Donors

$1,218.00

$1,874.90

$3,092.90

$2,355.00

Other Expenses (approved) Y-T-D

$145.00

-$1,572.37

-$1,427.37

-$1,975.00

Net Other Income Y-T-D

$28,382.62

$524.94

$28,907.56

$659.36

Total Earmarked/Designated Funds

$5,932.16

$10,996.40

$1,386.00

$18,314.56

$13,812.23

463,781

USA Commerce Account

Australia Account

Nepal account

Balance AWP Bank Account

$18,872.07

$12,795.16

$1,386.00

$33,053.23

$16,071.59

463,781

BREAKOUT: Designated/Earmarked Funds

USA Undesignated Funds Used

Indonesia

$795.57

$361.45

$1,157.02

$454.00

Indonesia Peace Team

AVP-I Indonesia Attendance

$1,620.00

Peace Place Land

$556.85

$0.00

$556.85

$0.00

Nepal

$2,034.74

$10,634.40

$1,386.00

$14,055.14

$13,357.53

463,781

Nepal Peace Team

Philippines

$0.00

$0.00

$0.00

Philippines Peace Team

Scholarships

$0.00

$0.00

$0.00

Power of Goodness

$145.00

IND/AWP:AVP International Travel

$780.00

Total Earmarked/ Designated Funds

$5,932.16

$10,996.40

$1,386.00

$18,314.56

$13,812.23

SUMMARY:

Balance AWP Bank Account

$18,872.07

$12,795.16

$1,386.00

$33,053.23

$16,071.59

Designated Funds Total

$5,932.16

$10,996.40

$1,386.00

$18,314.56

$13,812.23

AVAILABLE FUNDS

$12,939.91

$1,798.76

$0.00

$14,738.67

$2,259.36

 

AVAILABLE FUNDS (at June WG call)

$11,700.68

$1,697.23

$0.00

$13,397.91

$2,259.36

FPT Council: John reported Hayley Hathaway (Communications Specialist) has resigned at the same time as Jenna. Council is asking their Communications Committee to find 2 people, or one to do both roles- collaboration is desired, both practically and spiritually. Advertising for this position/s will take place soon. We need gifts in outreach and communication as well as computer skills.

Resources Needed:
Communications specialist/support
Recording Clerk: backup to Valerie still needed.
Fall PeaceWays Article Needed – did we submit? Did we forfeit? No, their deadline is in September- Stories of Success: The FPT Council suggested we write up the stories of success that have been a part of our work. John started a list of suggested stories we might contribute. Additional stories, edits, or comments would be appreciated. John has some suggestions.

Decisions/Actions:
Do Friends approve the appointment of Petrus to the proposed Initiative Coordinator position? Do Friends approve a salary package of US$675/month in exchange for building a peace and conscience movement in Indonesia networked with Asia and the whole world; building AVP facilitation teams in Indonesia; and building an example of nonviolent education?

Approved with 6 month check-ins with the Working Group.

John suggested Petrus leave the call during this discussion. John has a high regard for Petrus. Nadine spoke to the financial aspects and that the budget can support this. Petrus has been doing most of these tasks already. Getting more Korean. Australian and NZ involvement + Philippines in the training is valuable. Strengthening the peace movement in Asia.

Indonesia Coordinator
Proposed Position
August 2017 ongoing

Petrus would like to increase his commitment to his work with Friends Peace Teams from September 1, 2017.

His goals are to build a peace and conscience movement in Indonesia networked with Asia and the whole world; build AVP facilitation teams in Indonesia; and build an example of nonviolent education. He hopes to:
Build a peace and conscience movement in Indonesia and Asia through visits among interfaith community networks, community groups, schools and boarding schools, and take action according to its discernment.
Demonstrate and document AVP-based approaches to education in Peace Place’s Joglo Preschool, after-school lessons for elementary and junior high students, and parenting and teacher training.
Support the development of AVP in Indonesia, including:
Develop material in empowerment, trauma resiliency, human development, conscience, liberation, and discernment.
Coordinate AVP in Pati for children, families, families, teachers and interfaith groups.
Support AVP in other areas of Indonesia, for example in Barak Mukuk, West Papua, Mentawai Island, Jakarta, East Nusa Tenggara, or others, by establishing regular communication, coordination, and schedule of visits and training.
Support AVP in other countries in Asia, for example in the Philippines, Nepal, Korea, Australia, Aotearoa/NZ, through communications and training together.
Strengthen facilitator teams in each region.
Develop an AVP-Indonesia Office, including establishing training materials (guidelines, HTK cards, certificates), office support and funding sources to create a sustainable office.
Develop a FPT-Indonesia Office, including the Friends Guest House, International Peace Training, news of activities, financial reports and work plans.

Needs per month Rp 6,500,000+1,200,000+500,000+300,000 = Rp 8,500,000 (US$675/month, US$8100/year)
Salary shared by Petrus & Nanik Rp 6,500,000 for full-time (1800 hr/year).
Benefits including health insurance and retirement (Prudential/Commonweal) Rp 600,000 / person for Petrus and Nanik, therefore Rp 1,200,000
Local transportation and activities around Pati Rp 500,000
Office Supplies including communication Rp 150,000 and other office supplies Rp 150,000
Depending on fundraising they will need program support in each region, a computer, and a motorcycle. They can start at the lower rate, which may be raised in November 2018, if fund-raising permits.

A job description, work plan, budget analysis and fundraising plan will be sent to the FPT-AWP Working Group on July 24, 2018 for consideration at the 1 August meeting. Starting at the lower rates requires US$1,350 for September – October in FY2016-17 and $8,100 for FY2017-18.

Value of overseas local people working locally is recognised by Australia YM.
John, are we committing to finding for one year or longer? Nadine hopes it will be ongoing. Work and reporting on a monthly basis will be a requirement. John said “A minimum initial period will provide security to both Petrus and FPT-AWP”. It is a big transition as it makes Petrus and Nanik dependent on FPT-AWP. Notionally this will continue for 3 years. We hope Peace Place will become more financially independent and will learn to diversify their support base. Nanik will finish a training course at the end of 2017 which will free up her time. Vidya supports Nadine’s advice on the work contract. John said the Council’s Governance Committee is working on employment contracts,
John hopes we can go ahead. He asks that additional 6 monthly reviews of the position be brought to the FPT Council to the monthly reportage to FPT-AWP. Deb and Tom and Valerie are happy with these arrangements.

Approved with 6 month check-ins with the Working Group.

Closing word:
Nadine Hoover – stable
Gay Howard- moving ahead
Valerie Joy- inspired
Fenna Mandolang- joyful
Tom Martin- happy
John Michaelis – consistent
Petrus- challenge
Vidya – new adventure
Deb Wood- peace

NEXT CALL September 5/6, 2017