Table of Contents

Minutes 1 November 2016

Friends Peace Teams in Asia West Pacific
Working Group Minutes and Agenda
Zoom Meeting Tuesday/Wednesday November 1/2, 2016

Present:Fenna, Nadine, Jane, Valerie, Petrus, Gay, Jenna, Josh
Apologies/Regrets: John, Vidya

Agenda Preview:
Check In Sentence
Questions and Feedback on News and Updates
Reports:
Initiative Coordinators
Communications
Treasurer
FPT Council
Resources Needed
Decisions/Actions/Consideration:
Nominations
If time: Share any new Friendship Letters. What is alive for you in our work? What stories have you been sharing about FPT-AWP? Any issues, concerns, or questions?
Closing Word

The meeting opened with a moment of silence.

Check in sentence:
Josh Albertson- Hello!
Jane Drexler – Just returned from South Africa visit her very elderly mother.
Nadine Hoover-Buffalo meetings monthly for 3 hours every month – rehearsing AVP exercises. A busy schedule in Manila from 4-18 March.
Gay Howard – Attended a retreat looking at befriending creation. CO2 is too high – need to get this into balance
Valerie Joy- Visited Myanmar and Cambodia. Going to UK for Christmas with son’s family.
Fenna Mandolang- workshop Inviting other’s gifts- using AVP methodology; a friend has provided advice on Fenna’s home interior color scheme.
Jenna Morales- large mailout for FPT AWP completed
Petrus- I am very well. I did AVP in a village in Merapi Mountain. It’s near Jogjakarta. I have an opportunity to do seven more workshops with them. We began the first one. Each workshop/meeting is about 2.5 – 3 hours, so we are doing the workshop in stages.

Questions and Feedback on News and Updates:
Peace Place video available: https://youtu.be/vloPMNpes_Y Please see new video
Power of Goodness continues to collect stories-Please forward any suitable stories.

Nepal – no update this month
Philippines – no update this month

Reports:
Initiative Coordinators: We need a recording clerk for the FPT AWP; Jane Drexler was on the FPT Council call along with 7 new members. Also a Membership recorder for FPT-AWP

Communications:
Monthly report:
In October I worked on the Fall annual appeal mailing. 700 envelopes went out to donors in the past 3 years, US monthly meetings, AWP working group and FPT council members on November 1st. I have about 70 more US addresses and 25 international addresses that will get sent out next week..

Requests for the Working Group
1. I do not have a listing of Australian local meetings yet and could use some help with that- Jane will help
2. Should we set a date for the Sustainers’ call?

3. Now that the list of sustainers has been cleaned up I would really like to match Working Group members with sustainers to help with communication and annual renewal reminders.
Please fill in your name next to person/people you are willing to be a buddy for and I will contact you about the details:

In Australia:
Dale Hess – Jane Drexler
John Michaelis – Valerie Joy
Jan de Voogt – Jane Drexler
Judith Simpson – Vidya (?)
Maxine Cooper – Valerie Joy
Beverly Polzin – Valerie Joy
Jasmine Payget – Jane Drexler
Vidya – _______________
Jane Drexler – _______________

New Zealand:
Esther Cowley-Malcolm (potential)- Valerie to contact

In the US: (Nadine signed up to contact several people, but if someone else wants to contact them, that would be great! Please add your name beside her name)

Philip Perkins – _______________
Laura Melly – Nadine
Karilyn and Nathaniel Foster – Fenna Mandolang
Susan and Joseph Selph – _______________
Sherman Clarke* – Nadine
Laurel Buckwalter – Nadine
Shawna Doran – Gay Howard
Joe & Nancy Evangelista Dosch – Nadine
Warren Hoskins – Gay Howard
Gay Howard – Nadine hee hee hee
Tom Martin (Daybreak Mrkting) – _______________
Karen Reixach [quarterly] – Nadine
William How and Nancy Shippen – Nadine
Deborah Wood – Nadine
Kenneth and Martha Grundy – _______________
Nancy and Thomas Fennell – Gay Howard
Kim Tsocanos – Nadine
Paul Culley – Nadine
Donna Poulos – Gay Howard
Sharon Hoover – _______________

People who have expressed an interest:
There are no outstanding inquiries from October 2016.

Sustainers due (contact month listed as November):
Sharon Hoover
Donna Poulos
Kim Tsocanos
Laura Melly
Karilyn and Nathaniel Foster
Susan and Joseph Selph
Joe & Nancy Evangelista Dosch
Warren Hoskins
Tom Martin

18 current sustainers- we need 48 for our basic commitments. (current sustainers total updated after the call to include Jane Drexler)

0 new sustainers in October 2016

5 late sustainers (past renewal date but less than 12 month since last donation):
Kenneth and Martha Grundy – last donation in May 2015
Nancy and Thomas Fennell – overpaid in 2015, I have a note to credit it to 2016
Kim Tsocanos – Nadine said she would contact Kim
Judith Simpson – last donation in May 2015
Maxine Cooper – last donation in May 2015
Beverly Polzin – last donation in Feb 2015

4 lapsed sustainers (over 24 months since last donation):
Paul Culley – last donation was in Jan 2014
Donna Poulos – last donation was in Dec 2013
Jasmine Payget – last donation was Dec 2013
Vidya- last donation was in April 2014

1 inactive donor (over 36 months since last donation):
Sharon Hoover – last donation was in Dec 2012, but I have a note that she funded the Kampo loan [3 years ago?] and when that runs out sustainer donations should resume, I don’t have a date for that

We plan to have a special call with these Sustainers- to provide an overview or our work and an opportunity to ask questions. Jane and Gay suggested this.Suggested date is: Saturday January 21 (Australia); Friday night (US)

RiseUp Members ADDED this month:
none

RiseUp Members asked to be REMOVED this month:
Elizabeth Walmsley

RiseUp Members deleted due to bouncing email
None

Gay is looking for a yearly budget- retrospective for last fiscal year. Jenna is asked to provide this.

Treasurer: 2016-2017 new tab? Jane will try to make new tab for the 2016-2017 fiscal year.

FPT-AWP FUNDS Fiscal Year 2015-16FPT Council:

FPT-AWP FUNDS Fiscal Year 2015-16

USA Balances

Aus Balances

Nepal Balances

Total

Aus Balances

Nepal Balances

US as of 11/01/16; AUS as of end of Sept

USD

USD

USD

USD

AUD

NPR

Exchange rates

1 AUD = 0.765 USD

1 NPR = 0.00937 USD

1 USD = 1.307 AUD

1 USD = 106.780 NPR

Sustainer Funds Received Y-T-D

$9,853.36

$841.63

$10,694.99

$1,100.00

Sustainer Expenses Y-T-D

$14,835.41

$0.00

$14,835.41

$0.00

Sustainer BALANCE

-$4,982.05

$841.63

-$4,140.42

$1,100.00

Undesignated Indiv. Income Y-T-D

$11,346.10

$2,313.86

$13,659.96

$3,024.20

Meeting Donors

$868.00

$2,586.09

$3,454.09

$3,380.00

Other Expenses (approved) Y-T-D

$145.00

-$715.38

-$570.38

-$935.00

Net Other Income Y-T-D

$12,069.10

$4,184.57

$16,253.67

$5,469.20

Total Earmarked/Designated Funds

$6,183.47

$10,206.63

$4,343.33

$20,733.43

$13,340.00

463780.8

USA Commerce Account

Australia Account

Balance AWP Bank Account

$13,270.52

$15,232.83

$4,343.33

$32,846.68

$19,909.20

463780.8

BREAKOUT: Designated/Earmarked Funds

USA Undesignated Funds Used

Indonesia

-$123.40

$0.00

-$123.40

$0.00

Indonesia Peace Team

AVP-I Indonesia Attendance

$1,620.00

Peace Place Land

-$218.15

$2,677.90

$2,459.75

$3,500.00

Nepal

$4,880.02

$7,528.73

$4,300.00

$16,708.75

$9,840.00

463780.8

Nepal Peace Team

Philippines

$0.00

$0.00

$0.00

$0.00

Philippines Peace Team

Scholarships

$0.00

$0.00

$0.00

$0.00

Power of Goodness

$25.00

Total Earmarked/Designated Funds

$6,183.47

$10,206.63

$16,390.10

$13,340.00

SUMMARY:

Balance AWP Bank Account

$13,2N70.52

$15,232.83

$28,503.35

$19,909.20

Designated Funds Total

$6,183.47

$10,206.63

$16,390.10

$13,340.00

AVAILABLE FUNDS

$7,087.05

$5,026.19

$12,113.24

$6,569.20

AVAILABLE FUNDS

04 October 2016 U.S.

-$1,223.86

$3,561.65

$2,337.79

$4,680.84

FPT Council Directory

Resources Needed:
Peace Place Land purchase remaining balance US$3,100 (RP40,000,000) 3,500AUD designated to Peace Place and 500AUD undesignated will pay off the final balance. Nadine to send Jane bank details as to where to transfer the money.
2017 International Peace Training dates set for Feb 12th – 18th, visit Feb 9-23 at Peace Place in Pati, Central Java; visit Feb 23 – Mar 3 in the Mentawai Islands, West Sumatra; visit Mar 3-18 in Manila and Tagbilaran City in the Philippines. Now that dates have been set, we could explore whether we could bring some of the Afghani trainers to Indonesia. It was approved to bring 2 people from the Middle East to the training. The funds would come from Undesignated Fund.
AWP Working Group communication support: Please give Jenna more content, about Quaker peace work in the world and our approach to the Peace Testimony in our active service and how it makes a difference in our lives.

Decisions/Actions:
Nominations:
Do we need to seek a rotation for AWP Clerk and AWP Rep to the FPT Council?
We are seeking nominations to fill vacancies for Recording Clerk and Recorder.

Working Group Officers
Initiative Coordinators: John Michaelis* and Nadine Hoover* indonesia@friendspeaceteams.org
AWP Representative to the FPT Council: John Michaelis*
AYM Representative to the FPT Council: Jane Drexler *
Public Officer in NSW Australia: Jane Drexler *

Clerk (Chairperson): Fenna Mandolang*
Recording Clerk (Secretary): Valerie Joy* / VACANCY
Recorder: VACANCY, Recording Clerk serves when vacant
Treasurers: Jane Drexler (Australia) and Josh Albertson (US)
Monthly Call Technicians: Jenna Morales (Zoom may not need a live technician.)
Monthly Call Translators: Nadine Hoover and VACANCY

Jane to ask Council members if anyone wishes to join the Working Group as Recorder/Recording Clerk.

Fenna proposed rotating the Clerk. She has a template prepared of what is required.

Additional Working Group Members
Moira Darling ,
Shawna Doran ,
Sisca Friend ,
Gay Howard ,
Chris Hughes* ,
Margie Hunter ,
Subhash Kattel* ,
Tom Martin ,
Petrus* ,
Bev Polzin ,
Ludwig bon Quirog* ,
Vidya* ,
Deb Wood* ,
Ebere Joseph,

Staff
Communication Specialist: Jenna Morales Asia@FriendsPeaceTeams.org
Accounting Specialist: John Kintree Office@FriendsPeaceTeams.org
Indonesia Coordinator: Petrus and Nanik

Closing word:
Josh Albertson – Looking forward to the spring flowers he has planted.
Jane Drexler – enjoying spring now
Nadine Hoover – grateful for the kindness among us
Gay Howard – support for the Standing Rock Tribe
Fenna Mandolang – invitation
Jenna Morales – looking forward to snow
Petrus – planting of peace in Indonesia though the work at Peace Place

NEXT CALL December 6/7 2016

People not on the call with whom to follow up: Sisca Friend, Subhash Kattel, Tom Martin, Ludwig bon Quirog, Deb Wood